QuickBooks Online for Nonprofits & Churches- A Step By Step Guide

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Optimize Quickbooks Online For Your Nonprofit!

Church and nonprofit accounting pose their own unique challenges, but QuickBooks Online for Nonprofits & Churches will guide you through the intricacies of QuickBooks Online for your church accounting or nonprofit accounting. No accounting experience? No problem! Alleviate frustration and speed your bookkeeping with this easy-to-read manual for QuickBooks Online.

With step-by-step instructions and comprehensive illustrations, this book will enable you to:

  • Master QuickBooks basics specifically for your nonprofit
  • Design a nonprofit chart of accounts that will yield the reports you need,
  • Track progress of your organization’s grants and programs
  • Import information for customers, donors, and vendors to QBO
  • Receive and record donations, pledges, dues, and other incoming cashflows
  • Manage expenses and payroll efficiently
  • Reconcile bank and credit card feeds to save time
  • Configure budgets that meet your organization’s targets
  • Design and run month-end and year-end reports
  • Conduct fund accounting
  • Handle fundraisers, mortgages, and reserve accounts
  • Handle your finances conveniently from QBO Mobile

These books are written for non-accountants to understand the basics of nonprofit accounting with step-by-step instructions, loads of illustrations, and no confusing jargon. This isn’t just “Accounting for Dummies”—this easy-to-read, detailed guide will teach you how to look after the whole financial well-being of your church or nonprofit.

If you are looking for help with QuickBooks Pro, Premier or Non-profit versions, click here to see QuickBooks for Nonprofits & Churches A Step-By Step Guide to the Pro, Premier, and Nonprofit Versions.

QuickBooks Online and the desktop versions for a small nonprofit or church?

This video explains the pros and cons of each:

QuickBooks Online for Nonprofits & Churches explains the ins and outs of QuickBooks Online. If you are using QuickBooks Pro, Premier, or Nonprofit version, check out QuickBooks for Nonprofits and Churches-A Step-By-Step Guide to the Pro, Premier, & Nonprofit Versions it cover the latest 2020 QuickBooks release. 

Lisa London, CPA, understands that not everyone thinks like an accountant. That’s why she started The Accountant Beside You series to assist non-accountants in untangling the financial knots that come with running a small business, church, or nonprofit organization. She walks readers through the process of setting up QuickBooks from a chart of accounts custom-designed for churches, to running the reports for the year-end and preparing for an audit. Take control of your organization’s finances with The Accountant Beside You!

Save time and money by bundling with other resources to run your nonprofit or religious organization. Click here for the Nonprofit version and here for the Church version

Here is the Table of Contents-QuickBooks Online Version:

Will QuickBooks Online Work for My Organization?

QBO vs Desktop
Fund Accounting
Reporting Differences
Differences in Terminology
The Case for Internal Accounting Controls
Advice for the Governing Body of the Organization
Tips, Hints, and When to Let Someone Else Do It

Acquainting Yourself with QBO

Layout of the Program
The Basics
Find and Correct Posted Transactions
Using QBO Help
Lists and Transaction Entry Screens

Setting up Your Organization File

Required Information
Creating a QBO Account 
Exporting Existing QuickBooks Desktop Data to QBO
Account and Settings

What is the Chart of Accounts?

Designing the Chart of Accounts
Numbering Structure
Naming the Accounts
Building the Chart of Accounts
System Generated Accounts
Adding New Accounts
Tracking Restricted Cash
Upload a Chart of Accounts
Enter Chart of Accounts
Editing, Deleting (Deactivating), and Merging Accounts 
Beginning Balances

How do I Track My Programs & Funds?

Using Classes
Naming of Classes
Entering Class Lists
Editing or Deleting Classes
Recording the Beginning Balance Entry

Donors & People I Owe Money To

Setting up Members and Other Donors
Adding Donor Types
Adding a New Donor or Member
Grouping Donors: Parent and Sub-Donors
Viewing & Printing the Donor Contact List Report
Setting Up Vendors (The People You Pay)
Importing Donor and Vendor List from a Spreadsheet 

Products & Services—Tracking the Transactions

Product and service types
Setting Up New Products and Services

Money In—Recording Donations & Revenues

Accounting Controls for Receipts
Entering Donations
Entering Cash Receipts
Entering Donations from a Separate Donor Base 
Dues & Pledges—Billing and Payment
Invoicing and Receipt of Restricted Funds and Grants
Miscellaneous Receipts
Pass-Through Collections
Undeposited Funds
Printing a deposit slip
Recurring Donations from Credit Cards

Money Out—How Do I Pay the Bills?

Cash vs. Accrual Methods
Internal Accounting Controls for Paying Bills
Controls for Electronic Payments
Entering Bills
Beginning Accounts Payable Balance
Recurring Bills
Editing and Deleting Bills
Enter Credit Card Charges
Paying Bills
Online Banking Payments
Write Checks
Handwritten Checks
Bank Drafts
Entering Expenses Paid by Credit Card Manually
Paying the Credit Card Bill 
Credits Received from Vendors or on Credit Card 


Entering Employees and Contractors
Using Journal Entries to Record Payroll 
Entering Payroll through the Check Entry Screen 
Paying the Benefit Contribution
Tracking Time for Projects

Bank Feeds & Reconciliations

Connecting Your Accounts
The Receipts Tab
Preparing for the Bank Reconciliation
Reconciling the Bank Account
Credit Card Reconciliation
Reconciling Petty Cash
Other Reconciliations

Where Do We Stand? —Designing & Running Reports

Types of Reports
Navigating the Reports Center
Defining the Parameters and Saving Customizations
Most Useful Reports
Exporting Reports to a Spreadsheet 
Other Miscellaneous Reports

Am I Meeting My Targets? Budgeting

The Budget Process
Entering Your Budget 
Entering Budgets by Program or Grant 
Budget Reports

 It’s Month End &/or Year End—What Now?

Month and Year-End Checklist 
Reviewing Your Transactions
Allocate Fund Balances
Restricted versus Unrestricted Cash
Year-End Adjusting Entries
Board Reports
Year-End Closing
Year-End Donor Acknowledgments
Other Year-End Requirements

Special Topics

How Do I Account For …???
Record the Sale of Merchandise
In-Kind Donations
Record a Mortgage
A Reserve Account on the Income Statement 
How Do I???. 
Invite and Manage Multiple Users. 
Invite an Accountant 
Send a Thank You from the Receipts Screen 
Customize Forms. 
Give Feedback to QBO..
What About …???. 
Reports I Need for an Audit 
Tax Stuff 

QBO Mobile


 Book information:

QuickBooks Online for Nonprofits & Churches-A Step-by-Step Guide 

Author Lisa London, CPA
ISNI 0000 0004 5059 7909
ISBN 978-1-945561-13-9
Library of Congress Number 2019916361
Published November 2019 by Deep River Press, Inc.
Copyright 2019 Deep River Press, Inc. 
204 Pages
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