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I am so excited to announce the release of my latest book, Church Accounting: The How-To Guide for Small & Growing Churches! It is a collaboration with Vickey Boatright of FreeChurchAccounting.com and is designed to help churches with their church accounting needs. FreeChurchAccounting.com has been the go-to website for all things related to church accounting since Vickey started it in 2008. For Church Accounting: The How-To Guide for Small & Growing Churches, I took the topics that her readers found the most important (and asked the most questions about), and wrote a resource covering the most essential and useful information for...

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With many churches and nonprofits starting a new fiscal year on July 1, I often get questions regarding entering the beginning balances for a new accounting system.  If you are using QuickBooks, it is important to get the classes correct with these beginning balances. Earlier this year, I wrote up the following for Vickey Boatright of Freechurchaccounting.com to help her readers. I'm posting it here in hopes it will be helpful to anyone setting up their system in July. Using the Class function is necessary in QuickBooks to track funds and programs.You should set up each of the programs you wish to...

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For many nonprofits, it is time to close the books for the year and humor the auditors. Don't you hate adjusting those entries for things you knew you should have caught before the auditors arrived. One of the easiest ways to catch these items is to print out your Statement of Financial Position (Balance Sheet) and look at the support for each of the items on it. For each cash account, look at the bank reconciliation and tie it to the balance on the Balance Sheet. While you have them out, take the time to look for checks that haven't...

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Wondering how to handle donations received for other organizations in QuickBooks? Many churches and other nonprofits collect money for other organizations like a food bank or Habitat for Humanity. Tracking these donations and assuring the payments are made to the receiving organization takes a few extra steps. First, you will want to set up an Item with Service as the type called Pass Through Donations (or something similar). It should be linked to an Income Account in the revenue area (Outreach or Pass Through Funding, perhaps). If you are receiving the donations through a fundraiser or cash not from a particular...

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I've had several people ask about how to record the transactions relating to mission trips.  To help answer some of those questions, I recorded the following video (also under the Video Tutorial section).  But I left out explaining how to record a donation from someone who is not going on the trip for someone who is.  If the donation does not need to be kept under the donor's name, simply input it with the Customer Job name of the person going (this is ok for small amounts, but not acceptable if a donor acknowledgement is required). If the donation receipt...

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