Several readers have asked for a bit more clarification regarding when to use classes versus adding new account numbers or items. So here are just a couple of points to remember. Account numbers are used to track revenues, expenditures, assets and liabilities to show on your financial statements. Items are used to identify the specific things you receive donations for or to track very specific expenses. They are used to bill your donors or members and to allocate expenses to programs and grants. For example, you may have items set up for three different types of donations which feed into...
I thought it would be fun to have an area for my readers to ask questions abut using QuickBooks for a church or perhaps to share ideas they have found useful. Sign up to use the comments and I'll answer your questions as best as I can.
By Lisa London If many of your church or congreation members happen to be married, consider using a customer name of Husband and Wife Last Name and a related vendor name of Husband or Wife Last Name. This way either one can cash any reimbursement checks as it is made out to either of them and the donations are acknowledged to both of them. Hat tip to Renea Herberger, CPA for the idea! Use the contact page to share tricks you have found helpful!
By Lisa London I'd certainly hope this would not be an issue for your religious organization, but sometimes members don't balance their checkbooks as well as they should. If you receive an number of bounced checks each month, you may want to consider upgrading to the 2014 QuickBooks version. It simplifies the process and even makes it easy to balance your organizations checkbook as well as rebill the donor.